01
Define the spare part
Create the inventory record with the identifiers and unit your store actually uses. Keep naming consistent so technicians can locate the right item.
Maintenance inventory software
Keep spare-part use with the maintenance job.
Record maintenance inventory and consume parts against work orders so the repair record explains what was used.
For maintenance stores and teams managing spare parts
No card required · plans from $29/month
Where the handoff breaks
A parts spreadsheet and a technician’s repair note often disagree because they are updated at different times. Recording consumption against the job connects the inventory movement to the reason it happened.
The working customer workflow
02
Check the job requirement
Review the procedure and equipment instructions before deciding which part is suitable. The software record does not establish compatibility or authorize a substitution.
03
Record actual consumption
Consume inventory from the maintenance work order. Record what was actually used; planned parts and actual consumption are different facts.
04
Reconcile the store
Compare physical stock and exported inventory with recorded usage. Investigate discrepancies and preserve the job reference when explaining a movement.
When this fits
This fits a maintenance team that wants spare-part use connected to work execution and an exportable store record.
Current scope
Purchasing supports suppliers, purchase orders, partial receipts, stock replenishment and Xero draft purchase-order export. Taxes, freight, invoice matching, supplier payments, warehouse bin optimization and full accounting valuation are separate workflows.
Verify it against one real workflow
Create a test spare part in a trial, consume a known quantity on a work order and reconcile the inventory and job record.